FOI_23-388 Contact centre updates
Date of response: 19 February 2024
We have now considered your request of 22 January 2024 for the following information:
I wish to submit to the organisation a freedom of information request relating to the organisation’s ICT contracts, specifically around:
1. contact centre contract(s)
2. inbound network services contract (s)
The first part of my request relates to contact centre service contracts which could relate to one of the following:
1. Advanced call distribution to control the flow of calls and maximise customer experience
2. Email, website live chat and integrations with popular social media apps like Facebook and Instagram
3. Performance monitoring tools to track performance, customer satisfaction and other key sales metrics
This could be part of a whole package or separate service applications.Please send me the following information for each provider:
Question 1. Incumbent Supplier: For each of the contract(s) please can you provide me with the supplier of the contract.
Our response:
Contact centre contract – Gamma (Clearing only) and MainTel.
Question 2. Annual Average Spend: For each supplier, please state the annual average (over 3 years) spend for each supplier
Our response:
Gamma – £26,000.00.
MainTel - £40,000.00.
Question 3. Contract Duration: For each supplier, please state the contract duration of the contract expires. If available please also include any contract extensions.
Our response:
Gamma - 3 years.
MainTel – 1 year.
Question 4. Contract Expiry: For each supplier, please state the date of when the contract expires.
Our response:
Gamma – January 2026.
MainTel – August 2024.
Question 5. Contract Review: For each supplier, please state the date of when the contract will be reviewed.
Our response:
Gamma – November 2025.
MainTel – February 2024.
Question 6. Contract Description: For each supplier, please state a brief description of the services provided of the overall contract.
Our response:
Gamma – To provide SIP lines and contact centre solution for clearing.
MainTel – To provide support and maintenance for telephony estate.
Question 7. Contact Details: For each supplier, please state the person from within the organisation responsible for the contract. Please provide me with their full name, actual job title, contact number and direct email address. At the very least please provide me with their actual job title.
Our response:
Head of Networks - Itcs.Netteam@uea.ac.uk.
Question 8. Number of Agents; please provide me with the total number of contact centre agents;
Our response:
310 for clearing (start of Academic year) only then 2 for the rest of the year.
Question 9. Number of Sites; please can you provide me with the number of sites the contact centre covers.
Our response:
One.
Question 10. Manufacturer of the contact centre: Who is the manufacturer of the contact centre system that you operate?
Our response:
Gamma Horizon contact centre.
Question 11. Do you use Microsoft Exchange 2003 as your email server? If not, then which products do you use?
Our response:
No, Microsoft Exchange 2003 is not used. Email is provided by Microsoft Exchange Online as part of Microsoft 365.
Question 12. Number of email users: Approximate number of email users across the organisations.
Our response:
Approx 34,000 email users currently.
The second part of my request relates to the use inbound network services contracts which could relate to one of the following:
1. 0800, 0845, 0870, 0844, 0300 number
2. Routing of calls
3. Caller Identifier
4. Caller Profile- linking caller details with caller records
5. Interactive voice response (IVR)
For a contract relating to the above please can you provide me with?
1. Incumbent Supplier: For each of the contract(s) please can you provide me with the supplier of the contract.
2. Annual Average Spend: For each supplier, please state the annual average (over 3 years) spend for each supplier
3. Contract Expiry: For each supplier, please state the date of when the contract expires.
4. Contract Review: For each supplier, please state the date of when the contract will be reviewed.
5. Contract Description: For each supplier, please state a brief description of the services provided of the overall contract.
6. Contact Details: For each supplier, please state the person from within the organisation responsible for the contract. Please provide me with their full name, actual job title, contact number and direct email address.
Our response: -
Please see accompanying document, our ref: FOI_23-388 Appendix A.